Assist the Manager in the Annual Business Planning phase, through
collation of historical data and preparation of Expenditure Budget for
Statutory and Administrative payments.
Project Profitability Statement (on completion of
each project; subsequently on a Quarterly basis).
Budget Vs Actuals Variance
Analysis for departmental expenses, on a Quarterly basis.
Quarterly reporting on
Revenue & Profit status, Vs Targets.
Preparation of Financial
Statements (B/S, P/L and Cash Flow Statement) of the Company on quarterly,
half yearly and annual basis.
Weekly Reporting of Balances
with Banks.
Weekly Reporting of Cheques
in transit status.
Pass Journal Entries in the ERP system maintained by CKS for all
financial transactions
Prepare draft Financial Statements of the Company and submit to EEH for
review and finalisation.
Liaise with both Statutory and Tax auditors and ensure the availability
for all information required for successful completion of audits.
Prepare both Service Fee and Reimbursement invoices, as per the billing
milestones in the Service Agreement, and send them out to the Client.
Prepare the Returns and Forms which CKS is
required to file with STPI authorities and ensure timely submission.
Procurement and Maintenance of Project Equipment
Prepare the salary processing statement, every
month, after making the required TDS deductions and verifying the Leave
details
Admin:
Coordinate with project team and make travel and accommodation
arrangements for the staff.
Verify the invoice, received
from the travel agency, against the tickets booked and forward to the
Accounts department to take further actions.
Procurement of gifts for interview respondents.
Assemble the Project Kit for team members as
per the specified Checklist.
Responsible for handling
routine expenditure, on office supplies, housekeeping, etc. through a Petty
Cash System. Obtain a weekly cash advance (as per the specified limit).
Supervise class-iv staff and
maintain and update the Housekeeping checklist and Pantry Register.
Maintain a schedule of CEO’s
planned foreign trips and arrange for flight tickets and hotel bookings.
Compile marketing brochures and arrange for the
requisite number of copies to be printed
Liaise with the approved
vendor for printing of visiting cards and procurement of office stationery.
Perform the tasks of an Event Manager for any Ad-hoc marketing events that
CKS may take up, from time to time.
Responsible for organizing
and making logistical arrangements for client visits.
